Project Requests

Oftentimes the cost of maintenance requests will exceed what we consider routine maintenance. The types of projects we undertake include interior renovations as well as exterior improvements to almost any aspect of campus. If you would like to request a new project for your area, please submit a Facilities Project Request form, after which a project manager will contact you within a week's time.

Special Instructions for Filling Out the Form

The Building Security Coordinator for each building must be included in the process of filling out Section A - Department Use. We keep an updated listing of all BSCs for your reference. Be sure to include as much detail in Project Scope as possible. After completing all fields in Section A, the Project Requester must digitally sign the form. Next, forward the signed version to the Building Security Coordinator to obtain their digital signature. The BSC must digitally sign and attach it to an email addressed to Scanned versions of Project Request forms will be returned.

Once the project is entered into our system, a Project Manager will contact you to schedule a meeting to review the scope of your project. All project requests require an asbestos and lead paint survey prior to estimating. While the survey is free, if the project area is found to contain asbestos and/or lead, any abatement costs will become part of the total project cost and borne by the department. There are some exceptions for relatively small projects where partial funding for abatement may be available from Facilities if the cost of abatement will exceed 25% of the estimated construction costs. Any abatement estimate will be included in the project estimate.

Survey and Estimates: Time to Complete

Surveys may take up to 2 weeks to complete for small projects and 3 weeks for large projects. Estimates may take up to 4 weeks depending on the scope of the work and the extent of the asbestos/lead survey. If a budget-detailed budget estimate is needed, an additional 2 weeks may be needed depending on the complexity of the project. Once the estimate is complete, the Project Manager will complete Section B and return the Facilities Project Request form with a Project Cost Estimate Summary to you for your approval.

Project Approvals, Change Orders, and Cancellations

If you would like to proceed with the project, complete Section C by adding account number(s) an approved digital signature, and attach the digitally signed Facilities Project Request form to an email addressed to Sections D through I will be used in the event of change orders to the original project estimate. Finally, if your approval is not received within 60 days from the estimate date, the project request will be cancelled.

If you have any questions about using the Project Request form or the project request process, please contact our Administrative Office.