Digital Signatures Using Digital IDs to Sign Documents Digitally
Many of the forms used in day-to-day business at University Facilities must be signed by multiple parties, typically a customer, a Building Security Coordinator, a Project Manager, and so on. Printing a document, signing it and scanning it to email to the next required signatory can lead to delays in construction and renovation, so our organization has for some time asked its customers to use a digital signature to sign PDF versions of our forms.
In the Configure a Digital ID for signing dialog, select Create a new Digital ID and click Continue.
In the Select the destination of the new Digital ID window, choose Save to Windows Certificate Store and click Continue.
Mac Users: The Windows Certificate Store option will not be available. Instead, you should be prompted to create a password for your digital ID. This password will be required any time you sign a document, so please carefully choose a memorable one.
In the Create a self-signed Digital ID dialog, type in your information such as Name, Organizational Unit (department or college), Organization Name (Clemson University) and Email Address. Leave the remaining fields as they are and click Save.
Using a Digital ID to Place a Digital Signature
At this point you should see a window titled Sign with a Digital ID, with your newly created Digital ID listed beneath Choose the Digital ID that you want to use for signing.
With the new Digital ID selected, click Continue to sign the document.
The next window provides a sample of how your signature will appear when applied to the digital signature field. Click Sign.
A Save As window should appear. Choose where you'd like to save the signed document and click Save. Overwriting the existing document is fine.
Notice that the digital signature field now displays your digital signature based on the digital ID you created.
With the document signed (read: saved), it can now be attached to an email and sent to the next party responsible for signing.